As a teacher, I often have students in my class that arrive from other countries or I support teachers that provide lessons in other languages or teach other languages. Many languages use accent and diacritical marks. Writing with these accents and marks was once a difficult thing to do but onscreen keyboards have made it much easier to write in other languages.
The option to use accent and diacritical marks on Android devices is already available. It’s part of the onscreen keyboard. In this lesson, we will learn how to use the keyboard to add accent and diacritical marks to our text. In this example, we have a sentence that translates to “The children are playing”. We need to add accent and diacritical marks to this sentence.
Using accent marks and special character symbols called diacritical marks has never been easy in Windows. We’ve always had to learn a special set of characters to enter into a document. Microsoft Office products like Word, include a special character menu option to help us with these special characters but not all applications offer this option. With the release of Windows 8 and 10, we have the option to help us with accent and diacritical marks in any application without the need to memorize special codes or keyboard combinations.
Let’s begin in Windows 10. We can follow the same process in Windows 8 but there are slight differences, so I’ll go over the process for Windows 8 later. Windows 8 and 10 are designed to work on tablet devices with or without attached keyboards. The steps that follow are for computers and devices without a touch screen. Skip a few steps down to see how to use the keyboard for accent or diacritical marks on computers with or without touch screens.
Right click on the Taskbar.
Favorites are your bookmarks. These are those pages and sites we visit often. In most browsers, there is a favorites bar where we can keep those bookmarks handy. In Edge that option in not automatically enabled. Without the bar active, we can access Favorites from the Hub. The Hub is where we will find not only our favorites but also our reading list, history, and downloads.
Applying paragraph styles in Pages is fairly straight forward. Place the cursor in the paragraph where we need to apply a paragraph style and select the style. In this example we’ve applied two paragraph styles. We can apply styles as we are creating a document. One of the things that happens with styles is that Pages remembers which style was previously applied and continues to apply that style.
Pages has a set of styles that are automatically included in new blank documents. These styles can be changed and updated as needed. There may be times when we need to have a special style to take care of special paragraphs. We can easily create new styles that can be used in the current document. When creating a new style we can work from existing styles or create our own independent of an existing style.
In this example, I want to create a paragraph style for quotes in my document. I will use the basic body text to begin creating a new paragraph style.
When we create a new blank document in Pages, there is a set of default styles that is automatically available for the document. These styles might work well for our document or they may need to be adjusted to work with the concept of a document. Updating existing styles is easy. In this example, I want to change the font used by this style from Helvetica to Times New Roman. First I’ll click once inside the paragraph that has body text. These are paragraph styles so they are applied to an entire paragraph and, we don’t need to select any text to apply them.
Styles are a very useful part of modern word processing and desktop publishing. Styles are a set of instructions that can be applied to things like text or objects. For example, a text style can include information about the font, font size, font style, line spacing, paragraph spacing, and font color to mention a few.
Styles can save a lot of time when developing our final document. They can also save a lot of time if we need to make changes to our document. For example, if we need to change the font used throughout the document, we would ordinarily need to select all the text that needed to be changed. With styles, all we need to do is change the font in the style and it will change the font throughout the document where the style is applied. This is useful if you happen to have more than one font style applied in a document, which tends to be the case when we are creating complex documents.
Most word processing applications like Pages already come with several standard styles and the default style for the application is usually applied when we begin to create a document. We can modify these styles or we can create our very own.
Start Pages, and create a new blank document from the template chooser. Go ahead and select a blank document.
Using columns in documents started in the early days of print to accommodate manual typesetting. Columns are used today for advertising on print and web media. Columns provide space for more headlines on a page and they facilitate the reading of the text by making the number of words we need to read across a column shorter.
I use columns in my magazine because it makes it easier for me to provide more graphics, which are a major part of my magazine, and it makes it easier to deal with the small blocks of text, which are also a part of the magazine.
In this example, I have a typical lesson where the text is laid out in one column.
Rules in desktop publishing are usually lines. These lines are different from the lines used in underlined text because they are used for decoration and not for text formatting.
In this example, we have a column of text with a heading. This heading already stands out because it is larger and a darker font that the rest of the text. We can add a rule to add some more style to this heading. We’ll click once on the heading.
Margins in a document are the additional space around the document content and the edge of the document. The margins can be changed to almost any value. The margins we set in a document will depend on the content and the printer. Most consumer printers have limits as to the minimum margin that can be applied before content is cut off and not printed.
In this example, we have a document that has two columns with text and graphics. We also have lots of space dedicated to the margins on the left and right. There are also large margins on top and bottom.
When we begin to work on documents in Pages, it automatically applies a paragraph style that is part of the blank document template. The body style doesn’t have much formatting information apart from the font, font size, style and basic line spacing. We can adjust this paragraph style and the changes will be updated across our document.
In this example I have a document with two columns, text and graphics. We don’t need to have much content to update the body paragraph style. A few lines of text will do but it would be better if you have at least a couple of paragraphs.
Section breaks in long documents is a good way to separate pages that need special formatting. For example, one set of pages may need pages that are numbered with roman numerals and others that need regular numbers or even letters instead of numbers. Sections can separate pages that need to be formatted with more than one column from pages that need to be formatted with just one column. Sections can also be used to have different headers and footers.
We will need to have the page thumbnails panel visible. If it’s not visible, click view in the menu and select “Show Page Thumbnails”.
In this example, we have a document that has several pages in a two column format. Some of the pages deal with different topics and we would like the headers in these pages to reflect the topic on those pages. We would also like the page numbering to be consistent from section to section.
In Pages, we can create a table of contents to help readers navigate through long documents. These table of contents are easy to create and update. Once the table of contents is created, it can be formatted by changing the font, font size, color and other text options. We can also align the page numbers so it looks more like a traditional table of contents.
In this table of contents, we’ll select the table of contents text by clicking once inside the table of contents box.
Pages can easily create a table of contents. To properly create a table of contents we need to consistently apply the paragraph style that will be used to create the table of contents. Pages uses paragraph styles to dynamically create the table of contents. The table of contents is automatically updated each time a paragraph style used for the table of contents is applied in the document.
To create a table of contents you should be familiar with using paragraph styles. Paragraph styles are the backbone for creating a proper table of contents. If you are not familiar with paragraph styles, please read my lessons on using paragraph styles in Pages.
In this example, we would like to include a table of contents before any of the sections. The table of contents will be on a section page of its own. We will need to have the page thumbnails panel visible. If it’s not visible, click view in the menu and select “Show Page Thumbnails”. To create a section we’ll click on the first page of the first section.
OneNote is a basic work processor for taking text notes. It does do much more than take text notes but text notes lie at the heart of this application. It has the most basic of word processor tools with fonts, text alignment and formatting options. These tools should be familiar to just about anyone that has used a word processor like Microsoft Word. OneNote uses text boxes and text styles to format notes on pages. This opens up formatting and styling possibilities that make this more than just a tool for taking notes.
In the Homework section for a Biology notebook we will add a page and title it “Animal Classifications”.
OneNote for use with Class Notebooks is part of Office 2016 with Office 365 for education and business. OneNote is available in two formats for Windows. They include the Desktop version and the mobile version. We’ll be looking at both versions. Let’s begin with the Desktop version.
Click on Windows Start, and find the OneNote application. The Desktop version is titled OneNote 2016.
The Class Notebook application is used to create class notebooks and to manage the settings for these notebooks. The content of the notebooks is created with the OneNote application. OneNote is available as an installable application for Windows, Mac, iOS, and Android devices. These applications are a way to work on OneNote with various devices and keep the notes synced with the Office 365 cloud account. The applications allow us to work on notebooks when there isn’t an Internet connection available.
There are several notable differences when working with OneNote Online, on tablet devices like the Surface, iOS and Android devices. Having said that, we are also more likely to use a variety of devices when working with OneNote and knowing how to use the application on each device can inform us of the benefits of using OneNote on specific devices. All the features are not consistent across all device applications.
To open OneNote, click on the Office 365 apps launcher.
At the end of the year we may be tempted to delete class notebooks. I’ve usually found it more valuable to hold on to the notebooks for at least one year. This is because I’ve been asked to recall or retrieve student information, notes, assignments or assessments from a previous year. Archiving class notebooks is an excellent way to remove them from the class notebooks list and keep them accessible for future reference.
To archive a class notebook open OneNote. Click on the application launcher and select OneNote.
Be careful when choosing to rename notebooks. This might cause confusion for students and other teachers that have access to the notebook. The link in OneNote for recent notebooks will be broken and students will need to go to the Class Notebooks section to open the notebook with the new name.
To rename a class notebook open any notebook with OneNote. Click on the apps launcher and click the OneNote tile.
Sections in student notebooks can be renamed for all student notebooks in a class notebook. This provides an easy way to make sure all student notebooks have consistent sections that are all named the same.
Having section names that are all named the same may not always work in all situations. In a classroom, we may a student who’s native language is not English. In these situations, it might be useful to be able to rename the sections for students so they appear in their native language. Students can rename their own sections but as teachers, we often like for things to be a little consistent. Naming these sections ourselves helps when providing students instructions during a lesson. Renaming sections can be part of the differentiation process.
To rename an individual student’s notebook section, open a class notebook, and click on the student’s notebook to reveal the sections.
Right click on a section and click on rename when the contextual menu opens.
Provide a different name for the section when the section name dialog box opens. Click the OK button to save the section name change.
Rename the remaining sections as needed.