A file cabinet page is a specific page in Google Sites that is designed to share documents from our Google drive with others. This is similar to sharing a Drive folder but a File Cabinet has some additional features that make is very useful. One feature is the option for people to subscribe to the page. This means that once a document is added or removed, subscribers will be notified.

Begin by creating a new page. Click on the new page button.

new Google site page button.

We’ll title this page “File Cabinet Page” and click the template selector. Select the “File Cabinet” option from the list of templates.

file cabinet option from template selector.

We’ll leave this page at the top level of our site.

file cabinet template option selected.

Click the “Create” button.

create button.

When the File Cabinet page is created we will be presented with several buttons on the page to add files. The first button on the left, the “Add file” button will help us add a document from our computer. The “Add link” button will prompt us to provide a link to a document. The one we want is the “Add from Drive” button. Click on this button.

add file from Google Drive button.

A Google Drive search box will open so we can search for documents in our drive or we can scroll down the list of documents in the section below.

Google Drive search field.

We’ll search for any documents that include the word Google.

searching for google term.

We’ll click on one of the files and click the select button. We could also double click the file.

selected PDF document.

The file will be added to our File Cabinet Page.

document in File Cabinet list.

Let’s add more documents. Using the filter option, we can filter for specific document formats like Sheets or Slides.

filtering by file type in Google Drive.

In this example, we’re filtering for presentations. We’ll add a presentation to our File Cabinet page.

list of presentation files.

We now have several documents added to our File Cabinet page.

several file types in File Cabinet.

The page has a subscription button so people can subscribe to the page and be notified any time a document is added or removed.

Remember: When sharing documents from your Drive, it’s important that the documents have the proper sharing permissions set. Wrong sharing permissions will prevent visitors from viewing the documents or media. Wrong permissions might also display documents to an unintended audience. To learn more about setting document and folder permission, read my lesson on setting permissions.